GymMaster for pilates studios
Pilates studio management software
Every reformer is its own bookable line, small-group classes are capped by machine count, and progress is tracked reading by reading.
Free for 14 days · No credit card required · Set up the same day
Over 10,000 fitness facilities trust GymMaster
Sound familiar?
Above is what a day at a pilates studios usually looks like; below is how GymMaster handles it.
Today
Bookings by machine tracked on paper, so two people are put on the same reformer
With GymMaster
Each machine is a line on the grid — when the machines run out, booking simply closes.
Today
Different class sizes at different prices, worked out by hand every time
With GymMaster
1:1, 1:3 and 1:6 are configured in the package, so the price applies itself.
Today
Students lose motivation because progress is never shown to them
With GymMaster
Body measurements charted over time, so the change is visible rather than assumed.
Clear. Built for the job. Useful from week one
36 features across 12 areas — every line is a real screen in the software, with the path so you can open it and check.
Renewals
- Renewal rate: How many of the contracts falling due in the period were signed againAnalytics → Renewals
- Split by package type: Long packages hold members better than monthly ones — with numbers, not hunchesAnalytics → Renewals
- Value retained: Whether renewing members trade up or trade downAnalytics → Renewals
Tái ký
Hợp đồng đến hạn trong kỳ và tỷ lệ khách tái ký.
Tái ký theo loại gói
Gói dài hạn giữ khách tốt hơn hẳn gói tháng
| Loại gói | Đến hạn | Đã tái ký | Tỉ lệ | Giá trị đến hạn | Giá trị giữ |
|---|---|---|---|---|---|
| Gym 12 tháng | 48 | 39 | 81% | 316.800.000 đ | 268.400.000 đ |
| Gym 6 tháng | 31 | 21 | 68% | 148.800.000 đ | 104.200.000 đ |
| PT 30 buổi | 18 | 12 | 67% | 270.000.000 đ | 186.000.000 đ |
| Gym 3 tháng | 19 | 10 | 53% | 51.300.000 đ | 28.900.000 đ |
| Gym 1 tháng | 11 | 4 | 36% | 9.900.000 đ | 3.600.000 đ |
Revenue breakdown
- Stacked by source: Six months back, one colour per revenue sourceAnalytics → Revenue breakdown
- Before and after VAT: The table separates net, tax and total for each sourceAnalytics → Revenue breakdown
- Month against month: Which source is climbing and which one is slippingAnalytics → Revenue breakdown
Doanh thu phân loại
Doanh thu tách theo nguồn và loại dịch vụ.
Doanh thu theo nguồn
6 tháng gần nhất · triệu đồng · cột chồng theo nhóm nguồn
Receivables
- Three numbers up front: Total contract value, amount collected and amount outstandingAnalytics → Receivables
- Debt by salesperson: Whoever sold it chases it — this number feeds straight into their KPIAnalytics → Receivables
- Contract-level detail: How much is paid, how much is left, and how many days overdueAnalytics → Receivables
Công nợ
Công nợ phải thu của hội viên theo từng hợp đồng.
Công nợ theo nhân viên sale
Ai bán thì người đó theo thu — số này gắn vào KPI
Sign contracts online
- Signed at sign-up: Members sign with a finger on screen — no printing, no photocopying, no lost originalsCustomers → New contract
- PDF in their inbox in seconds: The member gets their copy, you keep the original in the systemCustomers → New contract
- Always there to look up: Open the member profile and every signed contract is right thereCustomers → Members
Ký xong hợp đồng vào trạng thái hiệu lực ngay · bận thì bấm Bỏ qua, ký sau và hợp đồng nằm chờ ở danh sách
Zalo Mini App for members
- Nothing to install: One QR scan opens it inside Zalo — an app every member already hasZalo Mini App
- Members book and renew themselves: Check class spots, book PT, renew and pay right from the phoneZalo Mini App → Booking
- Takes work off the front desk: Card look-ups, bookings and "how many sessions left" all handled by the memberZalo Mini App
Phòng tập của bạn, nằm ngay trong Zalo của hội viên
Hội viên quét một mã QR là xem bảng giá, đặt lớp, đặt PT, theo dõi hợp đồng — không cần cài thêm bất kỳ app nào.
In mã này dán tại quầy lễ tân. Hội viên quét bằng Zalo là mở thẳng app của phòng tập bạn — không cần cài gì.
Tải ảnh PNG Copy link08:00 HIIT 45 phútSơn Hoàng · 15 chỗ
13:00 Yoga giữa trưaMai Anh · 12 chỗ
19:00 Zumba buổi tốiSơn Hoàng · 20 chỗ
AI assistant inside the software
- Ask in plain language: Ask "which branch has the most memberships expiring" and get an answer with real numbersNextX AI assistant
- Points you to the right screen: Not sure where something lives? It gives you the path and the steps to clickNextX AI assistant
- New staff can look things up: No waiting for a colleague to be free, no digging through documentationNextX AI assistant
Hôm nay
Hội viên sắp hết hạn T9
AI có thể mắc lỗi, hãy kiểm tra thông tin quan trọng · Chưa giúp được? Gặp nhân viên hỗ trợ
Nội dung liên quan
Reformer beds & classes
- Each machine is its own line: Members pick the machine they are used to instead of being assigned at randomOperations → Facilities
- Capacity follows machine count: When the machines run out, booking closes — no overbookingOperations → Facilities
- Slot-based schedule: Book and cancel straight on the grid without opening another screenOperations → Facility schedule
| Khung giờ | Thứ 2 14/09 | Thứ 3 15/09 | Thứ 4 16/09 | Thứ 5 17/09 | Thứ 6 18/09 | Thứ 7 19/09 | CN 20/09 |
|---|---|---|---|---|---|---|---|
| 07:0009:00 | Pilates 1:6Reformer 1–65/6 |
Pilates 1:6Reformer 1–66/6 |
Pilates 1:6Reformer 1–64/6 |
Pilates 1:6Reformer 1–66/6 |
Pilates 1:6Reformer 1–65/6 |
Pilates 1:6Reformer 1–63/6 |
Pilates 1:6Reformer 1–64/6 |
| 10:0012:00 | Pilates máyReformer 7–124/6 | Pilates máyReformer 7–125/6 | Pilates máyReformer 7–123/6 | ||||
| 18:3019:30 | 1:3 nâng caoReformer 1–33/3 |
Pilates 1:1Reformer 41/1 |
1:3 nâng caoReformer 1–33/3 |
Pilates 1:1Reformer 41/1 |
1:3 nâng caoReformer 1–33/3 |
Mỗi giường reformer là một line — hệ thống không cho hai người trùng giường.
PT schedule
- One-on-one and group sessions: A group session holds several members, each deducted from their own packageOperations → PT schedule
- Time-by-trainer grid: View by week or by day, with configurable time slotsOperations → PT schedule
- Status on every session: Booked, completed or cancelled — shown right on the slotOperations → PT schedule
| Giờ | Lê Minh Tuấn PT | Trần Đức Anh PT | Phạm Quốc Đạt PT |
|---|---|---|---|
| 06:00 | Nguyễn Thành Nam1-1Đã đặt | ||
| 07:00 | Nhóm sáng · 4 HVNhómĐã đặt | ||
| 17:00 | Phạm Quốc Đạt1-1Đã đặt | ||
| 18:00 | Trần Thu Hà1-1Đã đặt | Nhóm chiều · 3 HVNhómĐã đặt |
|
| 19:00 | Trịnh Mai Anh1-1Đã huỷ |
InBody measurements
- Every metric per reading: Weight, BMI, body fat, muscle mass, visceral fat and BMRCustomers → InBody
- Month-on-month comparison: The change since the last reading sits at the top of the screenCustomers → InBody
- Attached to the member profile: Trainers open the profile and see it — no paper log, no asking the front deskCustomers → Members
4 lần đo trong 3 tháng · HLV so sánh theo biểu đồ và gắn thẳng vào giáo án, thực đơn của hội viên
Meal plans
- Library of meal templates: Templates for weight loss, muscle gain and post-workout recoveryTraining → Nutrition
- Per-dish detail: Portion, calories, protein, carbs and fat for every dishTraining → Nutrition
- Sent to the member: Delivered through the app, with the trainer tracking weekly adherenceTraining → Nutrition
Thư viện mẫu bữa ăn hệ thống
Chọn mẫu có sẵn, sao chép về phòng tập rồi chỉnh theo thể trạng từng hội viên.
Giao thực đơn cho hội viên qua app · HLV theo dõi mức tuân thủ theo tuần cùng số đo InBody
Members & contracts
- Member profile: Details, membership card, owner and history on a single pageCustomers → Members
- Contract list: Package price, collected, outstanding and status for each contractCustomers → Contracts
- Quick lookup: Search by name, phone number including secondary numbers, or member codeCustomers → Members
Hiển thị 1–6 trong 22 hợp đồng · tổng đã thu 42.200.000 đ · còn nợ 9.800.000 đ
Renewals, freezes, transfers
- Renew & freeze: Extend the term, or pause it when a member is away — frozen days are added back at the endCustomers → Renewal form
- Upgrade, downgrade, switch type: Upgrading charges the difference, downgrading refunds it, switching type prorates — the system does the mathsCustomers → Upgrade form
- Transfer, move branch, cancel: Hand the contract to someone else, move it to another site, or stop it — one form each, original history intactCustomers → Transfer form
Tám loại phiếu, mỗi loại một quy trình tính tiền riêng · hợp đồng gốc giữ nguyên lịch sử, không xoá trắng
Included in the plan, not sold separately
- Exercise library
- Nutrition
- Check-in
- Duo package promotions
- Loyalty points
- Receipt print templates
- Customer segments
- Waitlist
- Excel export
45 features in one system — one customer record, one cash book, one set of permissions.
Already running at facilities of every size
Who is running GymMaster for pilates studios
Pick the pilates studios already running on GymMaster.
Gym Master triển khai cho phòng tập Helen Fitness & Pilates
Gym Master triển khai cho phòng tập Helen Fitness & Pilates
READ THE STORY →
Gym Master triển khai cho phòng tập Paragate Yoga & Pilates
Gym Master triển khai cho phòng tập Paragate Yoga & Pilates
READ THE STORY →
Gym Master triển khai cho phòng tập 365 Yoga Pilates studio
Gym Master triển khai cho phòng tập 365 Yoga Pilates studio
READ THE STORY →Frequently asked questions
Can we cap class size by the number of machines?
Yes. Capacity follows the number of reformers declared, so overbooking is not possible.
Can one student book a specific machine?
Yes. Each machine is a separate line, so they can pick the one they are used to.
Can programmes be personalised?
Yes. Programmes are set per student, adjustable session by session by the trainer.
Can we switch a group package to one-on-one?
Yes, with a switch form — the system prorates the difference instead of cancelling and re-signing.
Stronger alongside
Data is shared in real time across products — no manual import and export.
Start with GymMaster for pilates studios — free for 14 days
Talk to a GymMaster specialist or start today — a live demo on your own facility data.
No credit card required · cancel any time