GymMaster for gyms & fitness clubs
Gym and fitness club management software
Members, contracts, PT sessions, check-in and cash flow on one screen — works for a 50-member studio and for a 30-site chain.
Free for 14 days · No credit card required · Set up the same day
Over 10,000 fitness facilities trust GymMaster
Sound familiar?
Above is what a day at a gyms & fitness clubs usually looks like; below is how GymMaster handles it.
Today
Data scattered across spreadsheets, notebooks and an old system
With GymMaster
Member profiles, contracts and training history in one place, found in three seconds.
Today
You only learn someone was expiring after they have already gone
With GymMaster
Expiry alerts at 7, 14 and 30 days, sent automatically over Zalo with a renewal link.
Today
Revenue only becomes clear at month end, by which time it is too late
With GymMaster
A dashboard refreshed every 30 seconds: revenue, check-ins, new contracts and members at risk.
Clear. Built for the job. Useful from week one
45 features across 15 areas — every line is a real screen in the software, with the path so you can open it and check.
Gym health score
- A single 0–100 score: Revenue, members, cash and operations rolled into one numberAnalytics → CEO Health
- Four component scores: Tells you which side is weak instead of leaving you to guessAnalytics → CEO Health
- Alerts ranked by money: Whatever costs you more revenue sits at the topAnalytics → CEO Health
Chỉ số sức khoẻ
TỐT
+6 điểm so với kỳ trước
Cảnh báo cần xử lý
Xếp theo mức ảnh hưởng doanh thu
Doanh thu 90 ngày
Triệu đồng · theo ngày ghi nhận
Capacity & peak hours
- Check-in heat map: Seven days by twenty-four hours — darker means busierAnalytics → COO Operations
- PT session funnel: Booked, attended, no-show and cancelled in one viewAnalytics → COO Operations
- Top prime-time slots: Ranked busiest hours, so you can staff and price around themAnalytics → COO Operations
Bản đồ nhiệt check-in (7 ngày × 24 giờ)
Tổng 4.180 lượt · ô càng đậm càng đông — dùng để xếp ca và định giá giờ vàng
Phân luồng buổi PT
Tổng 521 buổi đã đặt trong kỳ
Top khung giờ vàng
Lượt check-in trong 30 ngày
Revenue by service
- Share-of-revenue donut: See at a glance which service is carrying the monthAnalytics → Revenue by service
- Contracts per service: How many contracts each type sold in the periodAnalytics → Revenue by service
- Average contract value: What one contract is worth on averageAnalytics → Revenue by service
Doanh thu / dịch vụ
Doanh thu tách theo từng dịch vụ đang bán.
Tỷ trọng
Contract usage
- Progress bar per contract: How much of the paid value has actually been usedAnalytics → Contract usage
- The nearly-finished group: Contracts past 75% are the ones to call about renewal firstAnalytics → Contract usage
- Activation status: Signed but not yet activated contracts show separately so none slip throughAnalytics → Contract usage
Tiến độ hợp đồng
Hợp đồng đã dùng tới đâu, còn lại bao nhiêu.
Phân bố tiến độ sử dụng
Hợp đồng gần hết mà chưa gia hạn là nhóm cần gọi trước
FaceID access control
- Look at the camera and walk through: Recognised in 0.4 seconds — no card, no fingerprint, works with wet hands or gloves onOperations → Access control
- Expired cards blocked automatically: The gate checks card validity and plan time window as it scans, so nobody has to stand guardOperations → Access control
- Permissions per area: Main gate, weights floor, studios and pool are separate — each plan opens only its own doorsSettings → Access gates
Access control report
- Valid and blocked entries: Total gate traffic and the rejection rate for the periodAnalytics → Access control
- Traffic by area: Main gate, weights floor, studio and pool counted separatelyAnalytics → Access control
- Reasons for rejection: Expired card, wrong time band for the package, or an unactivated contractAnalytics → Access control
Kiểm soát ra vào
Lượt ra vào và cảnh báo tại cửa kiểm soát.
Lưu lượng theo khu vực
Lượt qua cổng trong 30 ngày
Lý do từ chối
216 lượt bị chặn tại cửa
Phân bổ theo giờ trong ngày
Lượt qua cổng · toàn bộ khu vực
Sign contracts online
- Signed at sign-up: Members sign with a finger on screen — no printing, no photocopying, no lost originalsCustomers → New contract
- PDF in their inbox in seconds: The member gets their copy, you keep the original in the systemCustomers → New contract
- Always there to look up: Open the member profile and every signed contract is right thereCustomers → Members
Ký xong hợp đồng vào trạng thái hiệu lực ngay · bận thì bấm Bỏ qua, ký sau và hợp đồng nằm chờ ở danh sách
AI assistant inside the software
- Ask in plain language: Ask "which branch has the most memberships expiring" and get an answer with real numbersNextX AI assistant
- Points you to the right screen: Not sure where something lives? It gives you the path and the steps to clickNextX AI assistant
- New staff can look things up: No waiting for a colleague to be free, no digging through documentationNextX AI assistant
Hôm nay
Hội viên sắp hết hạn T9
AI có thể mắc lỗi, hãy kiểm tra thông tin quan trọng · Chưa giúp được? Gặp nhân viên hỗ trợ
Nội dung liên quan
Zalo Mini App for members
- Nothing to install: One QR scan opens it inside Zalo — an app every member already hasZalo Mini App
- Members book and renew themselves: Check class spots, book PT, renew and pay right from the phoneZalo Mini App → Booking
- Takes work off the front desk: Card look-ups, bookings and "how many sessions left" all handled by the memberZalo Mini App
Phòng tập của bạn, nằm ngay trong Zalo của hội viên
Hội viên quét một mã QR là xem bảng giá, đặt lớp, đặt PT, theo dõi hợp đồng — không cần cài thêm bất kỳ app nào.
In mã này dán tại quầy lễ tân. Hội viên quét bằng Zalo là mở thẳng app của phòng tập bạn — không cần cài gì.
Tải ảnh PNG Copy link08:00 HIIT 45 phútSơn Hoàng · 15 chỗ
13:00 Yoga giữa trưaMai Anh · 12 chỗ
19:00 Zumba buổi tốiSơn Hoàng · 20 chỗ
PT schedule
- One-on-one and group sessions: A group session holds several members, each deducted from their own packageOperations → PT schedule
- Time-by-trainer grid: View by week or by day, with configurable time slotsOperations → PT schedule
- Status on every session: Booked, completed or cancelled — shown right on the slotOperations → PT schedule
| Giờ | Lê Minh Tuấn PT | Trần Đức Anh PT | Phạm Quốc Đạt PT |
|---|---|---|---|
| 06:00 | Nguyễn Thành Nam1-1Đã đặt | ||
| 07:00 | Nhóm sáng · 4 HVNhómĐã đặt | ||
| 17:00 | Phạm Quốc Đạt1-1Đã đặt | ||
| 18:00 | Trần Thu Hà1-1Đã đặt | Nhóm chiều · 3 HVNhómĐã đặt |
|
| 19:00 | Trịnh Mai Anh1-1Đã huỷ |
Check-in / Check-out
- Face, fingerprint or card: The gate checks the card validity itself and blocks expired ones on the spotOperations → Check-in/Check-out
- Photo captured at the gate: Every entry is stored with a photo for later verificationOperations → Check-in/Check-out
- Sessions remaining: Shown the moment they scan, so members know where they standOperations → Check-in/Check-out
214 lượt check-in hôm nay · ảnh chụp tại cổng lưu kèm từng lượt · thẻ hết hạn bị chặn ngay tại cửa
Renewals, freezes, transfers
- Renew & freeze: Extend the term, or pause it when a member is away — frozen days are added back at the endCustomers → Renewal form
- Upgrade, downgrade, switch type: Upgrading charges the difference, downgrading refunds it, switching type prorates — the system does the mathsCustomers → Upgrade form
- Transfer, move branch, cancel: Hand the contract to someone else, move it to another site, or stop it — one form each, original history intactCustomers → Transfer form
Tám loại phiếu, mỗi loại một quy trình tính tiền riêng · hợp đồng gốc giữ nguyên lịch sử, không xoá trắng
Packages & price list
- Price type and package unit: Fixed or flexible, counted by time or by sessionFinance → Price list → Packages
- Promotions built into the package: Bonus months, bonus days and VAT are set when you create the packageFinance → Price list → Packages
- Bundled services: Combo packages group several services, or allow flexible session counts per serviceFinance → Price list → Packages
Lockers, towels, equipment
- Three separate tabs: Lockers, towels and equipment tracked separately instead of one messy listOperations → Lockers
- Locker rental contracts: Rented monthly or per visit, the fee posts straight onto the member contractOperations → Lockers → Rentals
- Status of every locker: Free or in use, and overdue items get chased automaticallyOperations → Lockers → Locker list
Quá hạn là hệ thống tự nhắn Zalo · phí thuê tủ tháng ghi thẳng vào hợp đồng, không thu tay
InBody measurements
- Every metric per reading: Weight, BMI, body fat, muscle mass, visceral fat and BMRCustomers → InBody
- Month-on-month comparison: The change since the last reading sits at the top of the screenCustomers → InBody
- Attached to the member profile: Trainers open the profile and see it — no paper log, no asking the front deskCustomers → Members
4 lần đo trong 3 tháng · HLV so sánh theo biểu đồ và gắn thẳng vào giáo án, thực đơn của hội viên
Included in the plan, not sold separately
- Promotions
- Loyalty points
- Trial day passes
- Invoice print templates
- Customer segments
- Equipment loans
- Session history
- Time-tracking devices
- Users & permissions
- General settings
- Export reports to Excel
56 features in one system — one customer record, one cash book, one set of permissions.
Already running at facilities of every size
Who is running GymMaster for gyms & fitness clubs
Pick the gym chains already running on GymMaster.
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READ THE STORY →Frequently asked questions
Can it run several branches on one account?
Yes. Each branch keeps its own data and staff, while the owner sees the whole chain in one dashboard.
Do we need special hardware for check-in?
A face or fingerprint reader is recommended, but QR code check-in on a phone works from day one.
Can we import members from our current software?
Yes, from Excel. The system flags duplicate phone numbers and member codes for you.
How long does it take to go live?
A single site is usually running the same day. A chain takes a few days for data and permissions.
Stronger alongside
Data is shared in real time across products — no manual import and export.
Online Payments
Members renew by VietQR on their phone and the money reconciles itself against the cash book
View product →Loyalty – Zalo Mini App
Points on every check-in, tiers and rewards to keep members coming back
View product →AI Agent & API
The assistant flags members at risk of leaving before they stop turning up
View product →Start with GymMaster for gyms & fitness clubs — free for 14 days
Talk to a GymMaster specialist or start today — a live demo on your own facility data.
No credit card required · cancel any time